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Action |
| 1 |
Welcome / Introductions |
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| SP welcomed everyone and thanked HW, Winchmore Hill Sports Club for agreeing to host the meeting. |
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| 2 |
Update on ESAC Memberships |
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| SP advised that he believed 14 clubs had completed the Registration forms and paid their subscriptions. HW is checking the latest position having received a full contact list from SP. |
HW |
| SP said that he would try to get hold of a list of cycling clubs in Enfield, to invite them to future General meetings. |
SP |
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| 3 |
Review of ESAC General Meeting Minutes on 09/03/17 |
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| No matters arising were discussed, other than the matters that appear later on this agenda. |
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| 4 |
Review of the John Lennox Formula to establish rent levels |
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| SP and HW had met to review the John Lennox formula and whether it was still relevant to establishing rent levels. They concluded that it was still relevant as, in recent years, the Council and local sports clubs had been agreeing inflation level increases (when their rents were up for review), to be added to rent levels that had originally been established through the formula. There was, however, a need to re-establish this point of principal with the Council. |
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| SP said that he would arrange a meeting with Keith Hellen from the Council’s Property Services team, to re-establish points of principal and ESAC’s role in helping to set rent levels. |
SP |
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| 5 |
Finance Update |
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| HW advised that ESAC currently had approx. £800 in it’s bank account. |
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| 6 |
Insurance Cover for ESAC |
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| It was agreed that Insurance cover could be necessary in the future, particularly if ESAC became more robust in defending sports clubs in the borough. However, ESAC cannot afford Insurance cover at this point of time and would need to either raise membership fees and /or secure “sponsorship” from an Insurance company who might provide the cover free of charge in return for promotion and publicity. |
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| All Executive Committee members were asked to consider whether they knew of any potential sponsors. |
ALL |
| It was agreed that an increase in membership fees to at least £10 per annum would be proposed at the next AGM |
SP |
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| 7 |
Web Site Options |
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| SP said that he was reviewing the various options that had been highlighted at the last ESAC General Meeting. |
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| HW advised that he knew of someone who could not only set up a web site relatively cheaply, but also manage the inputting of information on to the web site. It was agreed that this sounded like a very good option to pursue so SP agreed to meet with the person concerned once he had received contact details from HW. |
HW/SP |
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| 8 |
Enfield Council Meetings |
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| SP advised that he had met with Andy Higham (Head of Building Management in Enfield Council) and agreed a process whereby the Council would consult with ESAC on planning applications and strategies that had an impact on sport in the borough (both positive and negative). The notes of this meeting had previously been circulated. |
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| SP said that he had also met with Paul Everett, the Council officer with overall responsibility for sport (plus Tim Harrison and Daryl Braiden) to talk about a range of sports issues in the borough. The notes of this meeting had previously been circulated. |
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| A meeting between SP and the lead Councillors for sport and parks / sports pitches would be arranged in July. |
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| 9 |
Planning for the AGM in October |
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| It was agreed that the AGM would take place on Monday 16th October, starting at 7,30pm. SP will ask Daryl Braiden if ESAC can have one of the committee rooms, free of charge, to hold the meeting. |
SP |
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| 10 |
Draft new Constitution for “Enfield Sports Council” or “Enfield Sport” |
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| It was agreed that a better name for ESAC would be “Enfield Sport” and that this would be proposed at the AGM in October. SP will amend the draft new Constitution to reflect this. No other comments were received. |
SP |
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| 11 |
AOB |
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| There was no other business discussed. |
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| 12 |
Date of next meeting |
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| The date of the next Executive Committee Meeting will be Thursday July 13th, starting at 7.30pm, at the Winchmore Hill club. HW to arrange. |
HW |
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