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Action |
| 1 |
Welcome / Introductions |
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| SP welcomed everyone and thanked the Council for agreeing to host the meeting. All attendees introduced themselves. |
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| 2 |
Minutes of the last AGM |
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| The Minutes from the last AGM, held in 2011, were agreed (proposed by SP and seconded by HW). Given the length of time that had passed since the last meeting it was agreed that there would not be any discussion relating to matters arising. However, it was noted that Bramley Bowls Club was still in existence despite the threats it was facing in 2011. |
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| 3 |
Report from the Chair |
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| The Chair summarised the work that he and the Executive Committee had been involved in during the last year, to help ESAC re-establish itself as an effective independent voice for sport in Enfield. SP had met with various Council officers and Members to establish the way in which the Council was dealing with the development of sport in Enfield and the priority they were giving to it. SP reported that the response had been mixed, with a number of issues still outstanding. However, SP was pleased that ESAC was being taken seriously and that the meetings with key officers had taken place. |
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| SP advised that he was still waiting to receive the draft Playing Pitch Strategy for Enfield, a key document that will shape the provision of playing fields and outdoor sports pitches for the next 20 years. |
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| MS advised that he had been told by Officers in Haringey Council that Enfield Council would be supporting the Park Life project at Bull Lane playing fields and this had been included in the draft Enfield Playing Pitch strategy. This is an issue that MS and the Chair had raised with Enfield Council over a number of years. |
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| 4 |
Report from the Treasurer |
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| HW presented a Financial Summary to 31st October 2017. The summary showed that ESAC had £660.43 in the bank, as at 31/10/17. The only significant item of expenditure in the last year was the £161 spent on setting up the web site, but that was actually a relatively low figure compared to how much it can cost to set up web sites. |
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| HW explained that the Affiliations income figure of £197 included income received since 2011 |
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| It was agreed that T J Corbett should be employed to independently examine next year's accounts |
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| 5 |
Election of Officers |
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| HW took over the Chair role, to manage the election to the Chair's position for 2018. SP confirmed that he had received no nominations for the Chair's position in advance of the meeting. SP was proposed by HW and seconded by CG. SP was duly elected as Chair. |
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| SP confirmed that he had received no nominations for the Vice Chair's position in advance of the meeting, although Chris Smith had indicated that he would be willing to stand as Vice Chair. CS was proposed by RD and seconded by HW. CS was duly elected as Vice Chair. |
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| SP advised that he had received no nominations for the Treasurer's position in advance of the meeting, but HW had indicated that he would be willing to stand again. HW was proposed by LC and seconded by SP. HW was duly elected as Treasurer. |
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| SP advised that he had received no nominations for the Secretary's position in advance of the meeting. There were no nominations put forward at the meeting so the position remained vacant. It was agreed, however, that SP would ask CS if he would be willing to take on the Secretary role. If CS was not willing to take on this role SP agreed to continue to cover it until someone else could be found. |
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| SP advised that Bernie Kelly had indicated that he would be willing to stand as Membership Secretary. BK was proposed by SP and seconded by HW. BK was duly elected as Membership Secretary. |
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| MS, ML, LC and GB were elected to also sit on the Executive Committee: all were proposed by SP and seconded by HW. |
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| 6 |
Membership Fees for 2018 |
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| It was agreed that membership fees would increase from £5 to £10 for 2018. It was noted that the Membership year would be from January 1st 2018 to December 31st 2018. |
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| 7 |
Nominations to outside Bodies |
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| It was agreed that SP would represent "Enfield Sport" at London Federation of Sport and the Enfield Leisure and Cultural Partnership meetings. MB said he would be willing to substitute for SP if he was not able to attend the Leisure and Cultural Partnership meetings. |
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| 8 |
A new Constitution for "Enfield Sport" |
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The new Constitution for Enfield Sport, circulated in advance of the meeting, was agreed, subject to the following amendments:
(i) The incorrect numbering of the objectives in section 2 be corrected;
(ii) The number of "other Members" elected to the Executive Committee, referred to in section 5 be amended from 3 to 4;
(iii) The financial year referred to in section 9 shall be from November 1st to October 31st (rather than October 1st to September 30th).
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| SP to make the above amendments and circulate the final version. |
SP |
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| 9 |
Launch of the new Web site |
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| SP advised that BK had done a significant amount of work in developing the web site and that it will be launched in January 2018. SP will email the web site address to all Members and contacts in the new year. |
SP |
| SP said that BK was still needing to receive confirmation from some member clubs that they were happy for their contact details to be included on the web site and he was also still keen to receive landscape photos highlighting club activities. |
SP |
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| 10 |
Significant issues facing individual sports clubs and AOB |
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| MB raised the issue of the pressure that the Council was putting on clubs to sign new Leases, which involved accepting higher levels of rent linked to past investments made by the clubs concerned. It was accepted that the Council were acting legally, but increasing rents would put the future of some clubs at risk. It was agreed that this was an issue that clubs should work together on and there should be a united voice in representations to the Council on this issue. |
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| SP said he had raised this issue with officers from the Council's Property Service team and that he would circulate the notes from that meeting again. |
SP |
| Concern was raised about the future of the Firs Farm Pavilion and playing fields. SP advised that he had had reassurances from the parks service that the Pavilion would be restored and that the playing fields would not be sold for re-development. |
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| In response to a question from CG, SP said that he had drafted a list of "lost" sports facilities in Enfield and that this list would be available on the web site in the new year. |
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| 11 |
Date of next General Meeting |
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| It was agreed that the next Enfield Sport General Meeting would take place at the Enfield Cricket Club on March 7th 2018, starting at 7.30pm. SP and CG would liaise to confirm arrangements. |
SP/CG |
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